Document Actions
Adding Events to the Staff Calendar
The Staff Calendar works just like the public Library Calendar, but it is only available to library staff members who have been assigned to the staff user role.
The Staff Calendar is stored in and accessed from the Staff Area folder, which is only visible to logged-in staff and Editor users. The procedures for adding and maintaining events on the Staff Calendar are identical to those for the Library Calendar, with three significant differences:
• The Staff Calendar is located in the Staff Area folder.
• Staff events are stored in a dedicated Staff Events storage folder.
• Events on the Staff Calendar should never be published. Changing the publishing status of a staff event to published would make the event available to the general public.
The information displayed in the Staff Calendar is based on Plinkit event items. To create an event:
1. Log in to Plinkit.
2. In the navigation portlet, select Staff Area and then Staff Calendar to open the calendar.
The Staff Calendar opens.
3. Near the top of the calendar, click the Add New Event link.
The Edit Event page opens.
4. In the Title box, enter a title for your event.
5. If desired, enter a short description in the Description box.
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Note: Entering a description is optional, but encouraged. The description appears in search results and in the pop-up text that appears when a user rests the mouse pointer over the event title in the Staff Calendar. |
6. In the Event Starts and Event Ends fields, select the appropriate start and end date(s) and times for the event.
7. In the Event Location box, enter the location of the event.
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Note: This field is not required, but it is strongly recommended that you include the event location. |
8. In the Event Announcement box, enter any other information you want to include about the event.
9. If desired, enter in the Attendees box the names of any special attendees or guests you want to publicize. In this example, we have chosen not to list attendees.
10. In the Event Type(s) box, select at least one event type. If your event fits into more than one of the event categories listed, hold the Ctrl key (Windows) or the Command key (Macintosh) down on your keyboard and then click each applicable event type.
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Tip: The event type is used to filter events in the calendar. A user might select options to view only Staff Training events, for instance. You must specify at least one event type. |
11. If there is a Web site associated with the event, enter the URL for the site in the Event URL box.
12. If desired, enter a contact name, e-mail, and phone number.
13. Click save.
The main content area automatically switches to the view tab so that you can review your new event item.
Notice that the new event item is in the public draft state. Staff-only events should never be published.
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Tip: From this view, you can use copy and paste to quickly create event notices for other staff events that share some of the same details as the event you just created. Simply click the actions menu and select copy. Then click the actions menu again and select paste. Then, from the edit tab, edit the event details as needed and click save. This can be a good way to add recurring events such as monthly staff meetings to your Staff Calendar. |
14. To verify that the event is now appearing in the Staff Calendar, click Staff Area and then Staff Calendar in the navigation portlet. If the event does not fall in the current month, use the next month link to navigate to the correct month.
