Sherwood Using Plinkit
Adding Events to the Staff Calendar
The Staff Calendar works just like the public Library Calendar, but is only available to library staff members who have been assigned to Plinkit’s Staff user role.
The Staff Calendar is stored in and accessed from the Staff Area folder, which is only visible to logged-in Staff and Editor users. The procedures for adding and maintaining events on the Staff Calendar are identical to those for the Library Calendar, with three significant differences:
§ The Staff Calendar is located in the Staff Area folder.
§ Staff events are stored in a dedicated Staff Events Storage Folder.
§ Events on the Staff Calendar should never be published. Changing the publishing status of a staff event to “published” would make the event available to the general public.
The information displayed in the Staff Calendar is based on Plinkit event items. To create an event:
1. Log in to Plinkit.
2. In the navigation portlet, select Staff Area and then Staff Calendar to open the calendar.
The Staff Calendar opens.
3. Near the top of the calendar, click the Add New Event link.
The Edit Event page opens.
4. In the Title box, enter a title for your event.
5. If desired, enter a short description in the Description box.
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Note: Entering a description is optional, but encouraged. The description appears in search results and in the pop-up text that appears when a user rests the mouse pointer over the event title in the Staff Calendar. |
6. In the Event Starts and Event Ends fields, select the appropriate start and end date and times for the event.
7. In the Event Location box, enter the location of the event.
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Note: This field is not required, but it is strongly recommended that you include the event location. |
8. In the Event Announcement box, enter any other information you want to include about the event (if any).
9. If desired, enter in the Attendees box the names of any special attendees or guests you want to publicize. In this example, we have chosen not to list attendees.
10. In the Event Type(s) box, select at least one event type. If your event fits into more than one of the event categories listed, hold the Ctrl key (Windows) or Command key (Macintosh) down on your keyboard and then click each applicable event type.
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Tip: The event type is used to filter events in the calendar. A user might select options to view only Staff Training events, for instance. You must specify at least one event type. |
11. If there is a Web site associated with the event, enter the URL for the site in the Event URL box.
12. If desired, enter a contact name, e-mail, and phone number.
13. Click the save button.
The main content area automatically switches to the view tab so that you can review your new event item.
Notice that the new event item is in the “public draft” state. Staff-only events should never be published.
14. To verify that the event is now appearing in the Staff Calendar, click Staff Area and then Staff Calendar in the navigation portlet. If the event does not fall in the current month, use the next month link to navigate to the correct month.
